1. THE CLUB
The club shall be known as The Alfa Romeo Owners’ Club of Australia – WA (Incorporated) which shall hereinafter in this constitution be referred to as “The club”.
2. OBJECTS OF THE CLUB
The objects for which the club is established are:-
- To encourage and/or promote motor sport in Western Australia and in Australia generally including but not limited to the following:
- The encouragement of members to progress in the sport of motor racing through participation in club level racing through to state level racing, national and international race meetings.
- The promotion of various club level motor sport events including speed events such as supersprints, hillclimbs, motorkhana events, dirt circuit events, rallies, observation drives, trials, touring assemblies, drag racing, regularity trials, handicap racing, navigational trials, observed section trials, motor sport displays and such other types of motor sport activities that may be approved by the committee from time to time.
- To affiliate with CAMS Ltd and such other bodies where affiliation of the club may be appropriate for the encouragement and promotion of motor sport.
- To foster better acquaintance and social spirit between the various owners of Alfa Romeo motor vehicles in Australia
- To help and advance Alfa Romeo owners and ownership in Australia and the active participation of the owners in motor sport in Australia
- To establish for the club and to maintain by example a high standard of conduct and a respect for the laws of the road including and conducting of driver training for members.
- To promote control and carry on such events and/or outings and/or social functions as the committee of the club (which is referred to below) may deem appropriate.
- To form and promote any committee to carry out any of the purposes of the club.
- To establish and maintain a motor vehicle registration system for club members’ vehicles in accordance with rules to be determined by the club’s committee from time to time and in accordance with the rules of the road traffic authority.
- To obtain by purchase or any other means and to maintain any property of the club.
- To print and publish any matters in any form or through any medium which the committee of the club may think desirable for the promotion of its objects.
3. MEMBERSHIP OF THE CLUB
The club shall consist of members and the club membership may consist of any or all of the following six categories of membership:-
- Full Membership which shall be confined to owners of Alfa Romeo vehicles, the partners, or persons who regularly drive an Alfa Romeo vehicle. (Ref. 11c) Full membership consists of two categories:-
- Single member
- Family Membership which consists of two members who are partners and their children who must be living at the same address
- Associate Membership which shall be available to those persons who join the club as Alfa Romeo owners and subsequently no longer own an Alfa Romeo vehicle or such members who own another make of motor vehicle who are recommended for membership by a full member, which recommended person is accepted by the committee as a fit person to be an associate member of the club, provided that the total number of associate members shall not exceed fifteen percent of the total membership of the club.
- Honorary Membership. The committee shall have the power to consider and recommend to any general or special meeting of the club that honorary membership of the club be granted to a person. If such general or special meeting of the club confirms the honorary membership of the person, then such honorary membership shall remain current for a period of time to be decided by the committee.
- Life Membership. Only the committee may recommend life membership for any member who in its opinion has given special service to the club, which member may only be considered and recommended for life membership if he or she has been a financial member of the club for a period of a least five years immediately preceding the date of his or her recommendation for life membership. Life membership shall be decided by at least 90% of those club members present at the annual general meeting or a special meeting voting in favour of the club when such life membership is raised as a question for determination. Life membership shall be defined as membership of the club, with such membership being in all respects the same as full membership of the club with the exception that a life member shall not be required to pay any membership fees of any type.
- Junior Membership which shall be available to those persons who are the children of members who are entitles to be members under any of paragraphs a., b., c. or d. above who have not yet attained the age of seventeen years. The membership of such junior members shall cease upon the cessation or termination of the membership of her, his or their parent (or parents if there is more than one) who are members of the club.
- Intermediate Membership which shall be available to members of the club who have attained the age of seventeen years but have not attained the age of twenty one years who are the children of members who are entitled to be members under any of paragraphs a., b., c. or d. above and who are, in the opinion of the committee of the club, still financially dependent on their parent or parents. The membership of such Intermediate members shall cease upon the cessation or termination of the membership of her, his or their parent (or parents if there is more than one) who are members of the club.
- Casual individual event membership will be made available for events nominated and approved by the Committee. This fee will be set at $20.00 per event, subject to the supplementary regulations of the specified event. This casual membership affords all insurance provisions for the nominated event and individual membership.The club shall consist of such members being persons of or over the age of eighteen years as apply in writing for membership and pay the annual fees and subscriptions determined from time to time by the committee. The committee may refuse membership to any person for such refusal and its decision in such matters shall be final, provided always that the committee of the club in its discretion must refund part or whole of the fees or subscriptions paid by any person to whom membership is so refused. The secretary of the club shall keep an up-to-date register of club members specifying the name and address of each person who is a member of the club together with the date on which the person became a member. The register of members shall be kept at the principal place of administration of the club and shall be open for inspection, free of charge, by any member of the club at any reasonable hour.
- Cessation of Membership. A person ceases to be a member of the club if the person:
- resigns that membership
- is expelled from the club, or
- allows their membership to lapse in accordance with paragraph 11D hereof.
- The committee of the club shall recommend the amount of fees and subscriptions to be paid by members from time to time. Such recommendation shall then become effective if such amounts are considered to be appropriate by a majority of those members present at the monthly club meeting at which such committee recommendation is made. The committee then shall notify members of the fees and subscriptions payable either by letter or by notification contained within the regular monthly club magazine and such fees or subscriptions shall be paid within sixty (60) days of the commencement of the financial year.
- The financial year shall commence on the 1st day of July each year.
5. MEMBERS’ LIABILITIES
- The liability of a member of the club to contribute towards the payment of the debts and liabilities of the club or the costs, charges and expenses of the winding up of the club is limited to the amount, if any, unpaid by the member in respect of membership of the club and required by Item 4.
6. DISCIPLINING OF MEMBERS
- Where the committee is of the opinion that a member of the club:-
- has persistently refused or neglected to comply with a provision or provisions of these rules, or
- has persistently and wilfully acted in a manner prejudicial to the interests of the club.
The committee may by resolution:
- expel the member from the club, or
- suspend the member from membership of the club for a specified period.
- A resolution of the committee under clause (A) is of no effect unless the committee, at a meeting held not earlier that fourteen days and not later than twenty eight days after service on a member of a notice under clause (C), confirms the resolution in accordance with this rule.
- Where the committee passes a resolution under clause (A), the secretary shall, as soon as practicable, cause a notice in writing to be served on the member:-
- setting out the resolution of the committee and the grounds on which it is based,
- stating that the member may address the committee at a meeting to be held not earlier that fourteen days and not later than twenty eight days after service of the notice,
- stating the date, place and time of that meeting, and
- informing the member that the member may do either or both of the following..-
(i) attend and speak at that meeting,
(ii) submit to the committee at or prior to the date of that meeting written representations relating to the resolution.
- At a meeting of the committee held as referred to in clause (C), the committee shall:-
- give to the member an opportunity to make oral representations
- give due consideration to any written representations submitted to the committee by the member at or prior to the meeting, and
- by resolution determine whether to confirm or to revoke the resolution.
- Where the committee confirms a resolution under clause (D), the secretary shall, within seven days after that confirmation, by notice in writing inform the member of the fact and of the member’s right of appeal under Item 7.
- A resolution confirmed by the committee under clause (D) does not take effect:-
- until the expiration of the period within which the member is entitled to appeal against the resolution where the member does not exercise the right of appeal within that period, or
- where within that period the member exercises the right of appeal, unless and until the club confirms the resolution pursuant to Item 7(D).
7. RIGHT OF APPEAL OF DISCIPLINED MEMBER
- A member may appeal to the club in general meeting against a resolution of the committee which is confirmed under Item 6 (D), within seven days after notice of the resolution is served on the member, by lodging with the secretary a notice to that effect.
- Upon receipt of a notice from a member under clause (A), the secretary shall notify the committee which shall convene a general meeting of the club to be held within twenty one days after the date on which the secretary received that notice.
- At a general meeting of the club convened under clause (B):-
- no business other that the question of the appeal shall be transacted.
- the committee and the member shall be given the opportunity to state their respective cases orally or in writing, or both, and
- the members present shall vote by secret ballot on the question of whether the resolution should be confirmed or revoked.
- If at the general meeting the club passes a special resolution in favour of the confirmation of the resolution, the resolution is confirmed.
8. CONTROL OF THE CLUB
- The control and management of the club shall be vested in a committee (herein after called ‘the committee”). The committee shall consist of ten members, except where that number is increased to eleven members in accordance with clause 8(1) hereof, being the president, vice president, secretary, treasurer, competition secretary, social secretary and four others. All such officers shall be honorary.
- The committee shall deal with all applications for membership and also all protests, appeals or complaints.
- The committee shall manage, carry on and conduct the property affairs and business of the club and wherever in this constitution it is provided that the club shall have any power to duty or perform any act or deed or execute any document or exercise any discretion such powers and duties and exercise of discretion shall be vested in the committee for the time being, and such acts, deeds, and execution of such documents shall be done by the committee whose discretion shall be exercised without any restrictions. Any five members of the committee shall constitute a quorum of the committee provided that no act may be done by the committee except by the agreement of at least two of the five members of the committee required to constitute a quorum who must be executive members as defined in clause 8(e) hereof.
- The committee shall meet as often as required and at least six times in any twelve month period.
- The executive shall be defined as the president, vice president, secretary and treasurer. The executive members of the committee of the club shall be members who are current owners of Alfa Romeo vehicles or who have been an owner of an Alfa Romeo vehicle within the two months preceding the annual general meeting.
- The treasurer shall receive all monies for the club, and account to the president and committee for expenditure. Payment shall be recorded and all cheques shall be signed by two of the secretary, treasurer or the president.
- At least seventy five percent of the committee must be full members.
- The election of office bearers and committee shall take place at the annual general meeting.
- If any member of the committee is absent from committee meetings for three consecutive months, without explanation which is acceptable to the majority of the balance of the committee, then such absent committee member is liable to be removed from office by a vote of the remainder of the committee.
- Should any office bearer resign or a vacancy occur, the vacancy may be temporarily filled pending the next general meeting or a special meeting called for such purpose at the discretion of the remainder of the committee.
- No office bearer of the committee shall be able to hold the same office on the committee for more than three consecutive years.
- The immediate past president of the club shall, provided at least seventy five percent of the financial members of the club who may be present at the annual general meeting approve his/her nomination, be entitled to nominate to be an eleventh member of the general committee of the club for the ensuing twelve month period and the election of such immediate past president to the general committee shall not be required. If the immediate past president of the club cannot or does not wish to be part of the general committee or if he or she is elected to one of the positions as secretary, treasurer, competition secretary or social secretary then the position of the immediate past president shall remain vacant until the next annual general meeting.